The School is committed to providing a vibrant academic environment for innovation and learning. Upon accepting an offer, students must pay their fees and register by the specified deadline. Timely registration is crucial for accessing the School’s services, resources, and facilities. It also confirms a student's adherence to School regulations and policies, ensuring they maximise their academic experience.
This Policy has been developed in line with the applicable laws, regulations, regulatory advice, and sector best practices, including the following:
Upon accepting an unconditional offer or meeting all conditions for an undergraduate or postgraduate programme, applicants enter a contract with the School. They must:
This ensures that students fulfil their financial and administrative obligations before starting their programme, allowing them to access all necessary resources and services promptly.
International students must also pay the specified deposit before accepting an offer for a programme at the School.
The deposit is required to confirm the offer and secure the student’s place in the programme.
International applicants who meet the deposit requirement and all other conditions set by the School, such as English language proficiency, may formally accept their offer.
Meeting these conditions allows the applicant to proceed with formal acceptance, ensuring they have fulfilled all prerequisites required by the School.
A Confirmation of Acceptance for Studies (CAS) will be issued only if the applicant meets the following conditions:
Further, a CAS will also be issued if the Home Office’s processing times indicate that entry clearance can be granted before the registration date.
These conditions ensure that the applicant is fully prepared and eligible for the programme, while also meeting visa and immigration requirements.
International students must pay their tuition fees, additional charges, and complete registration by their effective date of registration. That is why the School will generally issue a Confirmation of Acceptance for Studies (CAS) only if the Home Office’s processing times suggest entry clearance can be granted before this date. If a visa is not issued, the Refunds and Compensation Policy will apply. Students should complete registration promptly, as further information may be required in person or by post before the effective date. Deposits contribute towards tuition fees.
Meeting these requirements ensures that students are properly registered and financial arrangements are in place, facilitating a smooth start to their studies. The timing for issuing a CAS aligns with the need to secure a visa before registration begins, and early registration helps manage any additional requirements efficiently.
Upon accepting an offer to study at the School, all new Home and International students will receive an email detailing:
This email ensures that students are informed of their registration deadlines, payment procedures, and access credentials, facilitating a smooth and timely enrolment process.
Home Students:
Students must settle all tuition fees and additional charges before registration, following the Registration and Enrolment Policy. Payment can be made in one of the following ways:
This rule applies even if payments are made by a third party, such as a sponsor. Failure to pay as required may impact registration and could lead to contract termination.
International Students:
International students must pay 50% of tuition fees and any additional charges as a deposit before the School issues a CAS. The remaining 50% is due before registration.
Payments are considered complete when cleared in the School’s bank account. A £15 administration fee and any applicable bank charges will apply to funds that do not clear. Failure to meet payment requirements may affect registration and could result in contract termination.
These rules ensure that all financial obligations are met before registration, which is crucial for maintaining operational and administrative processes. They also provide clear options for managing payments and outline the consequences of non-compliance, ensuring students are fully informed of their financial responsibilities.
Payments for tuition fees, additional fees and charges, and deposits can be made either by credit or debit card through the School’s online payment platform or via bank transfer to the School's bank account as specified on the invoice.
Please see the Tuition Fees, Additional Charges, and Deposits Policy and Schedule, or contact the School, for additional information.
This rule provides clear options for payment, ensuring students have convenient methods for settling their financial obligations while facilitating efficient processing and record-keeping.
After payment is completed, the registration link will be activated. Applicants must use the provided username and password to access the Automated Governance System (AGS) and change their login details upon entering the registration platform.
This process ensures that applicants can securely access the registration system and update their credentials for future use.
The link will direct applicants to their individual registration page on the platform, where they will see:
Applicants must review this information, make any necessary corrections, and then proceed to the next screen.
This ensures that applicants' personal and programme details are accurate and up-to-date before finalising their registration.
The next screen will prompt applicants to upload a photograph in the specified format. All applicants are required to upload a photo.
Uploading a photograph is essential for completing the registration process and ensuring the identification of each student.
The next screen will prompt applicants to upload any additional information required by the School, such as an ID document, sponsorship letter, or marriage certificate. In some cases, a Disclosure Barring Service (DBS) check may be necessary; instructions for this will be provided on the screen.
International students must provide:
All documents must be provided in original or notarised copy by the registration date. Translations must be notarised, and copies must be notarised as well. The School is required to keep copies of documents related to a student’s immigration status and provide them to UKVI if requested.
If no additional information is required, this will be confirmed on the screen, allowing the applicant to complete the registration process.
Providing all required documents and information ensures compliance with School policies and immigration regulations, facilitating a smooth registration process.
On the next screen, the applicant must confirm any reasonable adjustments already agreed with the School or indicate if they require learning support and wish to be contacted about it. The School will receive a notification and follow up with the student. If no support is needed, the applicant should state this.
This process ensures that the School is aware of any existing support agreements and can promptly address new requests for learning support. It helps the School provide tailored assistance and maintain clear communication with the student about their needs.
Once all previous screens are completed and the School has received all requested information, applicants can proceed to the final page. They must read the School’s terms and conditions, regulations, policies, and Student Charter. Applicants must check the box to confirm that they have read and agree to these documents before completing the registration process.
This rule ensures that applicants acknowledge and agree to the School’s terms and policies, which is necessary for finalising their registration and maintaining clear and informed agreements.
The School may extend registration deadlines in exceptional circumstances. To request an extension or ask questions, contact the Admissions Team.
This rule accommodates situations where meeting deadlines is challenging, ensuring flexibility and support for students facing exceptional circumstances.
The School may terminate a student's registration, enrolment, and contract if they fail to complete the full registration process, including submitting original or required documents, or if they provide knowingly false information.
This rule ensures that all students meet the necessary requirements and uphold integrity, maintaining the standards and credibility of the School's enrolment process.
Students will receive the following upon completion of their registration:
Students will also have the opportunity to provide feedback on the admissions and registration process.
This comprehensive information ensures that students are well-informed and supported as they begin their studies, facilitating a smooth transition into their new academic environment and maximising their engagement with School resources and community.
Once the Admissions Team confirms that registration is complete on the AGS, students can use their login details to access the Virtual Learning Environment (VLE). They will automatically be enrolled in their programme and core modules upon registration, and can view these details via the VLE.
The programme specification will include:
If optional modules are available, their specifications and module leader contact details will be listed to aid in making informed choices. Students must select and enrol for optional modules on the VLE by the specified deadline. The VLE will also provide access to timetables and resources, including flipped learning.
During the first week of each module, an induction will be held where students will meet staff, learn about office hours, and receive key information on learning objectives, content, and assessments. This week is an important opportunity for students and teachers to connect.
This process ensures that students are promptly informed of their programme details and module options, allowing them to efficiently manage their studies and make informed decisions. It also provides necessary resources and support during the initial weeks, helping students to integrate smoothly into their academic environment.
The School is dedicated to equality, diversity, and inclusion, as outlined in its regulations, policies, and procedures, including the Learning Support Plans and Reasonable Adjustments Policy. It adheres to the Equality Act 2010, guided by the Equality and Human Rights Commission. For applicants with disclosed disabilities, long-term health conditions, or other needs, the School assesses whether reasonable adjustments are necessary to ensure fair access and success.
No academically qualified applicant will be denied admission based on disability if reasonable support and adjustments, as required by law, have been considered. Applicants should disclose any disabilities, long-term health conditions, or other needs early in the application process to allow the Admissions and Student Wellbeing Team to provide appropriate support and adjustments in line with legislation.
This approach ensures that all applicants receive fair treatment and necessary support, fostering an inclusive environment where students with disabilities or long-term health conditions have equal opportunities to succeed. Early disclosure allows the School to make appropriate adjustments and comply with legal obligations, promoting a supportive and accessible learning experience for everyone.
Applicants must confirm any agreed reasonable adjustments in Section 4 of the registration process. If they have not already done so, they may also notify the School of any additional needs for reasonable adjustments in this section. The Student Wellbeing Team will arrange to speak with all applicants requiring adjustments after registration. All information will be handled according to the School's privacy policy.
This ensures that all agreed and new reasonable adjustments are documented and addressed promptly. It facilitates proper support planning by the Student Wellbeing Team and maintains confidentiality in line with the School's privacy standards.
Returning students on multi-level and multi-year programmes must pay and complete the registration process each academic year by the date specified by the School. Registration will only be permitted if all previous tuition fees have been paid. Students must use the payment and registration links provided in the email sent by the School for re-registration.
This ensures that all tuition fees are settled before proceeding with annual registration, maintaining the School's financial and administrative processes.
All undergraduate and postgraduate programmes at the School have defined minimum and maximum periods of registration, detailed in the Modes of Study Regulations. The Maximum Registration Period (MRP) specifies the longest time a student may take to complete their programme.
This rule ensures that students complete their studies within a reasonable timeframe, while also providing a clear boundary for programme duration.
The Maximum Registration Period (MRP) is calculated from the effective date of registration on the programme to the date of the student's award. This period includes any time spent on repeat study, intermissions, and intercalations.
Including these periods ensures that the MRP accounts for all time spent on the programme, providing a complete view of the total allowable duration for completion.
The Maximum Registration Period (MRP) for completing awards, depending on the programme and mode of study, is as follows:
Award
Full-Time Blended Learning (Years)
Part-Time Blended Learning (Years)
Accelerated Blended Learning (years)
Flexible Online Learning (Years)
Min
Max
Taught masters’ degrees e.g. MSc
1
5
2
10
X
Postgraduate diplomas
3
6
Postgraduate certificates
Bachelors’ degrees with honours e.g. BSc Hons
12
4
Bachelors’ degrees
Graduate diplomas
Graduate certificates
Diplomas of Higher Education (DipHE)
8
Certificates of Higher Education (CertHE)
Students must complete their awards within the MRP for their mode of study and re-enrol each calendar year. This is subject to requirements from Professional, Statutory, and Regulatory Bodies (PSRB) and other external regulations.
The MRP ensures that students complete their studies within an appropriate timeframe while accommodating various learning modes and programme types. Re-enrolment each year helps maintain student engagement and progress.
Students must complete their programme within the Maximum Registration Period (MRP). Failure to do so will result in exclusion from the programme, unless an extension is granted.
Please see the Exclusion Regulations for more information.
This rule ensures that students complete their studies within a set timeframe, maintaining academic standards and programme integrity. Extensions may be granted in exceptional circumstances as detailed in the Academic Regulations.
The following metrics will be measured and regularly reviewed as performance indicators for the School to ensure the effectiveness of this policy and associated operations.