Policy Statement
The School is committed to managing records responsibly through the systematic retention and secure disposal of documents. This policy ensures adherence to legal requirements and best practices, maintaining the integrity and confidentiality of information. It applies to all staff, supporting effective information governance and safeguarding the School’s reputation and operational effectiveness.
Principles
- Compliance: Adhering to legal and regulatory requirements governing record retention.
- Transparency: Providing clear guidance on record retention periods and disposal procedures.
- Confidentiality: Ensuring the confidentiality of sensitive records throughout their lifecycle.
- Accessibility: Facilitating appropriate access to records during retention periods.
- Efficiency: Retaining records only for as long as operationally necessary or legally required.
- Security: Safeguarding records against unauthorised access, loss, or damage.
- Review: Periodically reviewing retention schedules to reflect changes in legislation and operational practices.
- Accountability: Assigning clear ownership and responsibility for record management.
- Environmental Considerations: Disposing of records in an environmentally responsible manner.
- Data Minimisation: Limiting the volume of data retained to the minimum necessary.
- Auditability: Enabling effective audits of record-keeping practices and compliance.
- Continuous Improvement: Actively seeking to refine record retention and disposal practices.
Metrics and KPIs
The following metrics will be measured and regularly reviewed as key performance indicators for the School to ensure the effectiveness of this policy and associated operations.
There are no metrics to display.