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Prospective students |
Rule
Payment Obligations Upon Acceptance
By formally accepting an offer to study at the School, undergraduate and postgraduate applicants enter into a contract and are legally required to pay all tuition fees and any additional fees and charges before their registration date. This requirement also applies to returning students on multi-level or year-long programmes, who must settle their previous year's fees before re-registering.
International students should refer to the Visa Sponsorship and Confirmation of Acceptance for Studies (CAS) Policy for details on deposit payments.
Any student who attends the School, whether in person or online, accesses its services, or uses its resources or facilities, is deemed to have accepted the full Terms and Conditions and is liable for payment as required by the contract.
All payments must be made according to the fee schedule publicised in this policy, regardless of whether an invoice has been issued or any sponsorship, grants, bursaries, or loans are in place. Students must also adhere to the terms of any scholarships awarded.
This rule ensures that students are clear about their financial responsibilities upon acceptance and registration, promotes timely payment, and clarifies that using the School’s services or resources implies agreement to the full financial terms. It helps maintain consistency in managing payments and compliance for all students.
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Prospective students |
Rule
Fees Schedule
Home Students:
Students must settle all tuition fees and additional charges before registration, following the Registration and Enrolment Policy. Payment can be made in one of the following ways:
- Option A. Full Payment: Pay 100% of all tuition fees and additional charges before the registration date.
- Option B. Instalment Plan: Pay 50% of all tuition fees and additional charges before the registration date, with the remaining 50% due six calendar months later. An agreement must be signed, and account details provided.
This rule applies even if payments are made by a third party, such as a sponsor. Failure to pay as required may impact registration and could lead to contract termination.
International Students:
International students must pay 50% of tuition fees and any additional charges as a deposit before the School issues a CAS. The remaining 50% is due before registration.
Payments are considered complete when cleared in the School’s bank account. A £15 administration fee and any applicable bank charges will apply to funds that do not clear. Failure to meet payment requirements may affect registration and could result in contract termination.
These rules ensure that all financial obligations are met before registration, which is crucial for maintaining operational and administrative processes. They also provide clear options for managing payments and outline the consequences of non-compliance, ensuring students are fully informed of their financial responsibilities.
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Director of Operations |
Rule
Enforcement of Payment Obligations
Failure to make payments may result in enforcement action, including engaging relevant agencies. The Director of Operations is responsible for ensuring the collection of all outstanding payments and taking appropriate remedial actions if sums become overdue.
Enforcement action and the Director of Operations’ responsibility ensure that overdue payments are managed effectively. This approach maintains financial stability for the institution and ensures that all debts are pursued systematically.
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Finance Team |
Rule
Fee Policy for Delayed Registration
If a student's registration or re-registration is delayed due to the student's actions, there will be no reduction in fees. This policy applies regardless of whether the student's access to School facilities, services, or equipment is restricted during the delay.
This rule ensures that fees remain consistent even if delays occur, reinforcing the importance of timely registration and maintaining fairness in the financial process. It also clarifies that access restrictions do not affect the obligation to pay fees.
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Executive Committee |
Rule
Other Sanctions for Outstanding Fees
The School may impose sanctions for outstanding fees, depending on the amount owed and the overall situation. Possible sanctions include:
- Suspension of enrolment or re-enrolment privileges
- Moratorium on grading or processing of assessments and examinations
- Denial of graduation
- Withdrawal of invitations to graduation, convocation, or award ceremonies
- Withholding of certificates, degrees, or awards
- Referral to a debt collection agency
- Legal action in a court of law
These sanctions aim to recover outstanding debts while balancing the institution’s duty of care and concern for student wellbeing and success.
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Prospective students |
Rule
Accepted Payment Methods for Fees
Payments for tuition fees, additional fees and charges, and deposits can be made either by credit or debit card through the School’s online payment platform or via bank transfer to the School's bank account as specified on the invoice.
This rule provides clear options for payment, ensuring students have convenient methods for settling their financial obligations while facilitating efficient processing and record-keeping.
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Finance Team |
Rule
Financial Adjustments for Withdrawal, Intermission, or Exclusion
The Finance Team will handle adjustments resulting from withdrawal, intermission, or exclusion, following the dates of engagement and the Refund and Compensation Policy.
This rule ensures that financial adjustments are managed consistently and fairly, in accordance with the School's established policies, and based on the accurate timing of student engagement.
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Advice
Support and Discretion for Financial Difficulty
Students experiencing financial difficulty should seek advice and support as soon as possible. This may include assistance from the Student Wellbeing Team or external sources such as Citizens’ Advice Bureau, Law Centre, or the UK National Debtline. In exceptional circumstances, the President may permit late payments outside the Fee Schedule.
Promptly seeking support ensures that students can address financial issues effectively. Allowing discretion for late payments in exceptional cases provides flexibility to accommodate unforeseen financial challenges.
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Finance Team |
Rule
Handling Non-Payment and Exclusion Procedures
If an applicant or returning student fails to pay as required by the Fee Schedule, the Finance Team will first send a reminder. If payment is not made within 5 working days of this reminder, or if the student does not contact the School, the Finance Team will refer the case to the Executive Team and Exclusion Panel. The Panel will consider any mitigation provided by the student before making a final decision. The Panel may allow late payment outside the Fee Schedule in exceptional circumstances. The School will notify relevant bodies, such as the Student Loan Company (SLC), of any decisions made.
The reminder and referral process ensures that students are given a fair opportunity to address non-payment issues. The involvement of the Exclusion Panel provides a structured approach to decision-making, while the possibility of late payment in exceptional cases offers flexibility. Notifying relevant bodies maintains transparency and keeps all parties informed.
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